Site plan applications

Check whether you need a site plan

• constructing a new building or addition
• undertaking major renovations that increase the size or usability of a building
• creating a commercial parking lot
• making alterations to an already approved site plan
• building massing, conceptual design and location
• on-site amenities, landscaping and lighting
• driveways, vehicle circulation and parking
• sustainability features
• grading and stormwater management
• sewer and water lines

Pre-submission consultation

• We suggest a pre-submission consultation for Full Site Plan applications and some Stamp Plan A applications.
• Call us at 519-741-2426 or send us an email to confirm if you request a consultation.
• During this meeting, we’ll share information that will help with your specific application.

Download the application form3Download the set8 forms

Choose the application form that fits your project:

• Full Site Plannew buildings or structures, major additions, major building renovations or a commercial parking facilityForm
• Stamp Plan Aminor additions to an existing building, renovations that add new units to a building and include minor site works and temporary sales centresForm
• Stamp Plan B and Confirmation Letterminor housekeeping or as-built revisions to an approved site plan (example: red-line revisions) or building conversions that need minimal site worksForm

Digital submission resources

• site plan title block instructions
• standard title block file
• parkland dedication plan template

Send the application by email

• Send the completed application form and any attachments, including a scan of the cheque, to us by email.
• If your application is larger than 10 MB, please contact us to arrange for a file transfer.

Mail or courier the application to City Hall

• The original, signed application form and cheque should be couriered as soon as possible after sending your application by email.
• Send applications to: City of Kitchener Manager of Development Review - Planning division 200 King Street West Kitchener, ON N2G 4R6

Staff review

• We circulate your application to internal staff and agencies.
• Staff share comments with you.
• If required, review includes a Site Plan Reviewing Committee meeting within 30 days of application.

Conditional approval

• If appropriate, we’ll approve your application with conditions.
• Before final approval, you’ll need to meet those conditions.

Applicant meets conditions

• You’ll submit the plans, studies and reports outlined in your conditional approval.
• Staff will review your documents and share their clearance with planning staff.
• At this stage, you can start applying for building permits, but we won’t issue them until you get final approval.
• list of conditions for site plan approval
• example Section 41 agreement
• on-site works cost estimate (Excel file)
• performance securities for site development works

Final approval

• After all conditions are cleared and you have paid any site securities or fees, we will issue final approval.
• The development agreement (if applicable) will be registered on the title of the property.
• We issue building permits after a site plan gets final approval from staff.